Employers and HR departments are being placed in a very precarious position when they review the documentation supplied to them by the new employee. If the employer takes a lackadaisical attitude and accepts everything at face value, he may be accepting fraudulent documents and find itself penalized for violating the Employer Sanction rules. If, however, the employer scrutinizes everything, and rejects a valid document it may expose the employer to charges of document abuse and may be fined. Employers should ask the following questions when examining a new hire’s proof of valid work authorization. 1. .Is the document(s) listed on list A or list B and list C on the back of the I-9 form? 2. Does the document appear to belong to the employee? Is the name the same? Does the description match the new hire? If the document has a picture, does the photo look like the new hire? 3. Does the document look like legitimate? Does it look like other driver’s licenses? Does it look like a Green card? Be careful, there are different versions of the Green Card which are genuine. Be very careful to avoid rejecting a valid version simply because it’s one that the employer is unfamiliar with. 4. Is the document clearly a forgery? Make sure it hasn’t been tampered; the picture doe not appear to have been replaced or the name changed or a modification has been made.

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